Event Project Manager

The Role

We’re looking for a proactive and detail-oriented Event Project Manager to support the planning and execution of standout virtual and in-person experiences—from large-scale conferences to intimate community meetups. Sitting at the intersection of operations and marketing, this role will be instrumental in bringing events to life, managing logistics, coordinating with key stakeholders, and ensuring seamless cross-team collaboration.

This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys problem-solving, and wants to build impactful events that drive brand engagement and community growth.

What’s in it for you?

• Events Mastery: Direct impact through managing end-to-end event execution and campaigns
• Advance your career: Take ownership of event initiatives in a high-profile, rapidly expanding industry.
• Growth opportunities: Be at the forefront of Web3 events, where your expertise will shape industry gatherings and drive innovation.
• Stakeholder relationships: Build and maintain relationships with key industry journalists, sponsors, and partners.

Benefits:

• Flexible working: A hybrid approach that balances home and office work—we value face-to-face collaboration while respecting your need for flexibility.
• Proper time off: 35 days of non-working days per year (including 14 office closure days), because we believe in actually switching off.
• Career progression: Regular reviews, personal development budget, and potential growth paths across the Flight Group.
• Web3 perks: Early access to token launches, NFT mints, and industry events.
• Learning culture: Weekly knowledge shares, conference passes, and training opportunities.

Responsibilities:

• Event Planning & Execution: Assist in planning, coordinating, and executing both virtual and in-person events, including conferences, networking meetups, and workshops.
• Logistics & Operations: Manage relationships with external vendors, support venue selection, vendor management, catering, and A/V setup while ensuring seamless event execution.
• Speaker & Partner Coordination: Assist in outreach, scheduling, and coordination of speakers, sponsors, and partners to ensure smooth participation in events.
• Cross Team Collaboration: Work closely with internal teams like marketing, content, studio and social to align event deliverables, creative assets, and messaging. Act as a central point of contact, ensuring smooth communication and collaboration between stakeholders throughout the event lifecycle.
• Marketing & Promotion: Collaborate with the marketing team to drive event promotion, including social media campaigns, newsletters, and community outreach.
• Project Management & Execution: Develops and manages event timelines, project plans, and workflows, ensuring efficient execution and timely delivery. Identifies potential risks and implements proactive solutions to keep events on track.
• On-Site & Virtual Support: Provide hands-on assistance during events, including registration, attendee support, and troubleshooting technical issues for virtual experiences.
• Post-Event Analysis: Gather feedback, compile event reports, and analyze key metrics to continuously improve future events.

Requirements:

• Must be able to work UK business hours (non-negotiable).
• 3 - 5 years of experience in events, marketing, or project coordination roles
• Strong organizational and multitasking skills, with an ability to manage several moving parts simultaneously
• Excellent communication skills, both written and verbal
• Familiarity with tools like Google Workspace, Asana (or other project management tools), Zoom, and Eventbrite (or similar platforms)
• Flexibility to work occasional evenings or travel as needed for events
• Ability to stay calm under pressure and problem-solve on the go

Skills You Bring:

• A natural collaborator who thrives when working across departments and with external stakeholders
• Detail-obsessed, with a talent for spotting issues before they arise and managing timelines with ease
• Energetic and personable—comfortable speaking with partners, vendors, and event attendees
• Passionate about creating exceptional experiences and continuously improving based on feedback
• Creative thinker with an eye for messaging and promotion

About Us:

Flight3 is a dynamic global leader in Web3 marketing, collaborating with Layer1s, premier exchanges, and groundbreaking startups. As part of the Flight Group, we operate at the forefront of innovation in marketing. Our clients include industry giants such as Coinbase, Tezos, Solana, Fuel Network, and Fabric Ventures. Flight3 proudly organises and manages the UK’s leading Web3 event.